Receptionist (12 Month Mat Cover)

The Role

The role is varied, providing key support to the reception manager, as well as the rest of the office.  You will be expected to work alongside the office team to manage the busy reception floor and ensure all runs smoothly. Your hours will be 9am to 6pm.

  • General reception duties, answering telephones, meeting and greeting of clients and visitors
  • Carrying out regular walk arounds/sweeps to ensure the floor is looking its best at all times. This will be a priority
  • Proactive approach to all client meetings and refreshment requests
  • Arrange the set up/clear up of refreshments/hospitality requirements for all meetings, seminars and video conferences
  • Manage and co-ordinate busy outlook boardroom calendars
  • Organising courier and transport bookings
  • Opening and/or closing the office – setting up meeting rooms and cleaning the coffee machine
  • Restocking refreshments, refectory items & maintaining a tidy kitchen
  • Updating contact lists
  • Distribute incoming post, frank outgoing post and take to post box
  • Completing purchase orders and tracking office expenditures
  • Reporting maintenance issues
  • Working closely with the Reception Manager and the all of the office management team, providing companywide support
  • Ad-hoc errands including mail merge mail outs, scanning, franking, printing and finishing
  • Covering other members of the team as required
  • Basic Trouble Shooting
  • All other duties as reasonably expected

Personal Specification

  • Organised individual who uses initiative when it comes to issues of office tidiness
  • Good standards of accuracy and attention to detail;
  • Ability to be proactive, use own initiative and work effectively within a pressurised environment;
  • Positive and flexible approach to team working;
  • Able to plan and organise a varied and busy workload, including handling conflicting priorities and meeting deadlines;
  • Strong interpersonal skills, including ability to liaise with clients and staff at all levels; building and maintaining effective working relationships;
  • Good written communications skills, including ability to draft summary information and correspondence.

Qualifications and skills:

  • Experience working in an office/reception environment is essential would be an advantage
  • Intermediate knowledge of Outlook
  • Working knowledge Microsoft applications – essential (Word, Outlook, Excel and PowerPoint)
  • An awareness of Health and Safety procedures desirable.

Due to the high volume of applications we receive it is unfortunately not possible to respond directly to all applicants, only to those whose candidacy is being pursued. In addition, the length of the recruitment process varies based on the vacancy needs. Traditionally, the process takes approximately 2-4 weeks. Therefore, your patience is greatly appreciated.

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